How to Create Pages in Power BI Dashboard

Creating a Power BI report with a single, overcrowded page is like trying to tell a great story in one long, run-on sentence. Adding pages to your report lets you break down complex data into digestible "chapters," guiding your audience from a high-level overview to the finer details. This article will show you exactly how to add, manage, and use pages to build clearer, more effective Power BI dashboards.

Why Use Pages in a Power BI Report?

Using multiple pages in Power BI isn't just about finding more space for your charts, it’s a strategic choice for building better reports. Structuring your insights across different pages improves clarity, user experience, and even performance.

Organize Your Analysis by Topic

The clearest benefit of pages is organization. Think of an e-commerce dashboard. Instead of cramming everything onto one canvas, you can structure it logically:

• Page 1: Sales Overview. A summary of top-level metrics like revenue, orders, and average order value.
• Page 2: Marketing Performance. A deep dive into traffic sources, campaign ROI, and conversion rates.
• Page 3: Product Analytics. A view of best-selling items, inventory levels, and product-specific trends.

Each page has a clear purpose, making it easy for users to find the exact information they need without feeling overwhelmed.

Guide Your Audience Through the Data

A multi-page report allows you to control the narrative. You can take stakeholders on a step-by-step journey, leading them from the most critical KPIs to the underlying data that explains them. Start with a summary page for executives who need a quick snapshot, then add detailed pages for analysts who need to explore the data more deeply. This guided experience turns a static dashboard into an interactive business story.

Improve Report Performance and Speed

A practical, but often overlooked, advantage is performance. A single Power BI page loaded with dozens of high-cardinality slicers and complex DAX visuals can become slow and unresponsive. By distributing your visuals across multiple, focused pages, you reduce the rendering load for each individual page. This results in a faster, smoother experience for anyone interacting with your report.

Your Step-by-Step Guide to Adding Pages in Power BI

Getting started with pages in Power BI Desktop is straightforward. The real power comes from a few simple actions that let you name, duplicate, and organize your report layout precisely how you want it.

1. How to Add a New Page

The simplest action is adding a blank page. Look at the bottom of the Power BI Desktop window. You will see a set of tabs, starting with "Page 1." To the right of these tabs, there is a large plus (+) icon.

Simply click this icon, and a new, blank page will appear in your report. You can add as many pages as you need for your analysis.

2. Renaming Your Pages for Clarity

Default names like "Page 1" and "Page 2" are not helpful for your users. Giving each page a descriptive name is fundamental for good report design.

• To rename a page, simply double-click on its tab at the bottom of the screen.
• The name will become editable. Type in a new name like "Campaign Summary" or "Website Demographics" and press Enter.

Clear, intuitive names make navigation obvious for anyone viewing the report.

3. Duplicating Pages to Save Time

Duplicating a page is one of the most significant time-savers in Power BI development. Instead of rebuilding a layout from scratch, you can copy an existing page along with all its visuals, filters, and formatting.

• Right-click on the tab of the page you want to copy.
• Select Duplicate Page from the menu.

A new page will be created with an identical copy of everything from the original. This is incredibly useful when you want to create a similar view but focus on a different metric. For example, you can duplicate a "Traffic by Country" page, and then simply tweak the visual to show "Conversions by Country" while keeping all the formatting and slicers intact.

4. Reordering and Hiding Pages

The order of your pages guides the user through your data story, so setting a logical flow is important.

• Reordering: To move a page, click and hold its tab, then drag it left or right to its new position.
• Hiding: Sometimes you need pages that support your report but shouldn't be directly accessible, like drillthrough destinations or informational tooltip pages. To hide a page, right-click its tab and select Hide Page. Hidden pages are still functional but won't appear in the main navigation bar when you publish the report to the Power BI service.

Advanced Tips for Multi-Page Reports

Once you are comfortable with the basics, you can elevate your report with some more advanced techniques that create a truly professional and seamless user experience.

Use a "Home" or "Navigation" Page

For reports with many pages, consider creating a "home" page. This page can serve as a table of contents, featuring key KPIs and slick navigation buttons that take users to the detailed pages. This is far more elegant than forcing users to click through tiny tabs at the bottom.

To do this, you can add Buttons from the "Insert" ribbon. Once you have a button on your canvas, you can assign it an "Action" in the formatting pane. The most common action is "Page navigation," which lets you pick a destination page for the button.

Control Filters Across Pages with Sync Slicers

By default, a slicer on one page only filters the visuals on that same page. But what if you want a user's date range selection or product category choice to apply to the entire report? This is where an incredibly powerful feature, "Sync Slicers," comes into play.

1. Click on a slicer in your report.
2. From the top menu, go to the View tab and click on Sync Slicers.
3. A new pane will open. Here, you will see a list of all the pages in your report.
4. For any page you wish the slicer to affect, check the box in the "Sync" column. You can also make the slicer itself visible on multiple pages by checking the "Visible" column.

This ensures a consistent filtering experience, preventing user confusion and making your report feel more like a cohesive application.

Create Dynamic Drillthrough Pages

Drillthrough pages take your analytics to the next level. Instead of just seeing that a specific sales representative is underperforming on your main "Team Performance" page, you can allow a user to right-click that representative's name and "drill through" to a hidden page that is pre-filtered just for them.

This detailed page could show their entire deal history, pipeline velocity, and activity metrics. It provides context-rich information without cluttering your main dashboards. To set this up, you designate a page as a "drillthrough" page and specify the field (e.g., "Sales Repp Name") that will be used to filter it.

Putting It All Together: A Practical Example

Let's imagine creating a dashboard to analyze a SaaS company's marketing and sales funnel. A well-structured multi-page report could look like this:

• Page 1: Executive Summary. A clean landing page with just three main KPIs: New Website Leads, Demos Booked, and Sales Revenue. It includes navigation buttons labeled "Dig Deeper: Marketing" and "Dig Deeper: Sales."
• Page 2: Marketing Performance. This page shows website sessions, conversion rates by channel, and ad spend vs. ROI. A "Date Range" slicer here is synced across all pages for consistent reporting.
• Page 3: Sales Pipeline. A funnel visualization showing lead-to-opportunity-to-deal stages, along with sales rep leaderboards.
• Page 4 (Hidden): Rep Drilldown. A hidden drillthrough page that shows detailed performance for a single sales rep, accessible only by right-clicking a rep's name on the Sales Pipeline page.

This structure is organized, performant, and tells a clear story that caters to different stakeholders, from high-level executives to detail-oriented sales managers.

Final Thoughts

Creating pages in your Power BI dashboards is less about the technical clicks and more about thoughtfully organizing your insights. Mastering this simple feature is a foundational step in turning complex datasets into clear, easy-to-navigate reports that people will actually use and understand.

While Power BI is a powerful tool for crafting these experiences manually, sometimes you need answers without the steep learning curve of setting up visuals, slicers, and navigation. We created Graphed to help remove that friction. It’s the tool I turn to when I need to quickly create a multi-view dashboard from sources like Google Analytics or Salesforce just by describing what I want to see, skipping all the manual report-building and letting me get straight to the insights.